National Basketball Association (NBA)

Distribution, Commerce
Dakar, , Sénégal

National Basketball Association (NBA)

Distribution, Commerce Dakar, , Sénégal

Assistant to the President, Basketball Africa League

  • Lieu de travail Dakar, Sénégal| Sénégal
  • Date d'expiration 28 Mai
  • Secteur d'activité Distribution, Commerce
  • Nombre de postes 01

Position Summary

  • This position will report to the President, BAL who is responsible for leading/overseeing all aspects of operating the BAL.  This individual in this role will be a trusted individual who will handle sensitive and confidential information.
  • The Executive Assistant will interact with employees at all levels of the BAL, NBA as well as external contacts, and will be asked to make decisions on a regular basis with minimal guidance and supervision.

Major Responsibilities

  • This position will provide administrative support at the direction of President, BAL including:
  • Managing an extremely active calendar of appointments, composing and preparing confidential correspondence, arranging complex and detailed domestic and international travel itineraries and agendas, and compiling documents for travel-related meetings
  • Extensive phone management; serve as liaison in responding to internal and external inquiries and requests, and inputting detailed phone messages via the NBA call log online system
  • Submit guest registration requests, greet and announce all external meeting attendees and incoming visitors.
  • Secure conference rooms for meetings and ensure that AV needs are addressed and prepared prior to meetings (sets up of teleconferences and WebEx meetings) and handle catering and hospitality requests for meetings with guests
  • Draft, prepare, edit and respond to email correspondence on behalf of the President, BAL, as needed Organize and track incoming & outgoing mail and manage shipping and messengering of packages
  • Responsible for upkeep of internal documents (business travel and personal time off tracking grid, Executive Staff and Assistant contact list, export and archive call log to excel monthly
  • Maintain multiple filing systems; print and post documents to shared drive
  • Prepare travel and expense reports and ensure complete and accurate information is available 
  • Maintain updated contact database and distribution lists within Outlook (i.e., Board of Governors, FIBA, etc.)
  • Handle hospitality and personal matters for the President, BAL, as needed Work on special projects, as assigned

Required Skills/Knowledge

  • Knowledge of standard office administrative practices and procedures
  • Excellent verbal and written communication skills
  • Ability to handle high volume of calls & emails and set priorities based on business need
  • Excellent interpersonal skills and the ability to work as part of a team, as well as autonomously
  • A high-level attention to detail and accuracy (proofreading/formatting)
  • Strong organizational, prioritization and planning skills
  • Excellent time management skills and ability to multi-task
  • A high level of proficiency with Microsoft Office applications (Word, Excel, Outlook and PowerPoint)
  • Creative problem-solving skills and good judgment Integrity and discretion in dealing with confidential and sensitive matters
  • Poised and professional demeanour
  • Work well in a structured environment
  • Good judgment and the ability to make independent decisions
  • Ability to interact well across all levels of the organization
  • Business level fluency in English required, French strongly preferred

Experience Needed

  • Prior experience in an executive office environment, a must
  • A minimum of 8 years of corporate experience or experience in an Executive Assistant role, ideally supporting c-suite executives
  • Experience working in a fast-paced high-profile environment

Educational Background Required

  • Associate's degree required; Bachelor's degree preferred

Job Segment :

  • Administrative Assistant, Database, Administrative, Technology

1000 à 4999 personnes


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